CONFIGURING


Creating Site Profile and Resource documents
A Site Profile document defines a particular site where a resource exists and associates that site with a Resource Reservations database and the Domino® Directory. A Resource document defines the resource name, type, and availability, and designates who can reserve the resource. You must create at least one Site Profile document before you can create Resource documents.

About this task

When you create a Resource document, you define the resource name, type, and availability; and you specify who can reserve the resource. There are three types of resources


Note: It is recommended that, to ensure that the name of a room or a resource does not exceed internal capacity, you limit the name to 65 characters.

After you set up resources, users can search for the free time of a resource and schedule the resource for a meeting while searching for free time and inviting users to the meeting. For each Resource document you create, the Administration Process creates a corresponding Resource document in the Domino Directory. During a free-time query, the Free Time system searches the Free Time database to find the location of these resources and returns information on the availability of both the resource and the invitees.

When setting up rooms as resources, enter the room information in a consistent format, either by name or by number. Doing so will limit the number of errors caused when a room cannot be located in the database.

When a user reserves a conference room with type-ahead enabled, Domino searches for the conference room by room number or by room name, but not by both. Domino looks up rooms according to how they have been added to the Resource Reservations database -- either by name or by number. If a user enters a room name and the room resource is set up by room number, an error is generated and the room is not located. Setting up all room resources by room name or by room number helps eliminate this type of error.

When you create a Site Profile or Resource document, the new resource is not available for users to schedule until the Administration Process adds the resource to the Domino Directory and the addition replicates to all replicas that are on servers used for scheduling resources of the Domino Directory.

To create a Site Profile document

Before you begin

Make sure that you have the [CreateResource] role in the ACL of the Resource Reservations database.

Procedure

1. From the Domino Administrator, click the Files tab.

2. From the Servers pane, select the server from which you want to work.

3. Open the Resource Reservations database, and select any view except Calendar, My Reservations, and Reservations Waiting for Approval.

4. Click New Site.

5. Complete these fields:

6. Click Save and Close.

To create a Resource document

Before you begin

Make sure that you have the [CreateResource] role in the ACL of the Resource Reservations database and that at least one Site Profile document has already been created.

Procedure

1. From the Domino Administrator, click the Files tab.

2. From the Servers pane, select the server from which you want to work.

3. Open the Resource Reservations database.

4. Click New Resource.

5. Choose one of these Resource Types:

6. Click the Resource Information tab, and complete these fields:
7. Enter the following Owner Options for resources of type Room or Other. If you chose a resource type of Online Meeting Place, continue to Step 8. If you did not, when you have completed this step, save and close the document.
8. Enter the following Online Resource data for resources of type Online Meeting Place and then save and close the document.
Related tasks
Editing and deleting Resource documents
Setting up the Resource Reservations database
Creating a Mail-In Database document for a new database

Related reference
Calendars and scheduling