About this task

The administration server of a mail database should match the value in the Home Server field in the user's Person document.

Note: Exercise caution when choosing to modify Names fields in the Domino® Directory, Administration Requests database (ADMIN4.NSF) or a user's mail file for the following reasons:

• Domino Directory -- Special processing occurs for the Domino Directory. When the administration request is being processed, the administration process purposely leaves certain files with old names in order to access certain Domino services such as mail routing. The administration process specifically updates the fields necessary to maintain seamless support throughout the rename or deletion process. The router and some other Domino services expect to find old names and new names in the directory for users who have had name changes. All Names fields are modified including the old name. If mail is received for a user using the old name, it will not be located. This also applies to Readers and Authors fields because they are a subset of Names fields.
• ADMIN4.NSF -- You should also exercise caution when choosing to modify Names fields in ADMIN4.NSF. ADMIN4.NSF triggers the processing work done by the administration process and when a Names field is renamed, ADMIN4.NSF can no longer locate the name. Unexpected results may occur. This also applies to Readers and Authors fields because they are a subset of Names fields.
• User mail files -- The same holds true for choosing to modify Names fields in a user's mail file. Unexpected results may occur after the rename. This also applies to Readers and Authors fields because they are a subset of Names fields.
• The ACL - Advanced setting for the Domino Directory and ADMIN4.NSF should be set to no modifications by the Administration Process.

Procedure

1. From the Domino Administrator, open the domain containing the server with the database for which you are setting an administration server.

2. From the Servers pane, select the server containing the database you are setting as an administration server.

3. Click the Files tab and then select the database to which you are assigning an administration server.

4. From the Tools pane, click Tools -> Database -> Manage ACL.

5. Click Advanced.

6. Complete these fields and then click OK:

Table 1. Advanced fields

Field	Enter
Administration Server	Choose one of these: None -- If you do not want an administration server assigned for the database. Server -- Select a server from the list.
Action	Choose one of these according to whether you want modifications to the indicated fields to occur during a rename group, rename user, or rename server action; or during a delete server, delete group, or delete user action: Do not modify Names fields -- Names fields will not be updated when renaming or deleting groups, users, or servers. Modify all Readers and Authors fields -- Reader and Author fields will be updated when renaming or deleting groups, users, or servers. Any item of type Item_Readers or Item_ReadWriters is modified. Modify all Names fields -- Note: Not recommended for use in the current release. The AdminP request Rename person in calendar entries and profiles in mail file extended renders this option unnecessary. If this option is selected, All names fields will be updated when renaming or deleting groups, users, or servers. Any item of type Item_Names is modified, for example, a list of users or groups would be modified. Item_Names includes Item_Readers and Item_ReadWriters making it a superset of modifications that include Readers and Authors fields.

If you will be processing administration requests across domains, complete the procedure in the related topics on creating a cross-domain configuration document.

Related tasks
Creating a Cross-domain Configuration document
Setting up the Administration Process
Using an extended administration server

Related reference
Rename person

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