About this task

A managed replica is a variation of a standard local replica of the user's mail file. The managed replica is used by default when the user is connected on a server-based location. It also has the capability of containing full documents for a section (based on time/date) of the mail file and truncated content for the rest (older data).

The managed replica extends the capabilities of a local mail replica and a local outgoing mailbox to those locations where the user remains connected to a IBM® Domino® server. In this configuration, (connected location with managed replica) when the user opens the mail file, the client will detect that a managed replica for the file exists, open that managed replica (locally), and present the user with the view of the mail from the local file. Updates, sending of mail, and receipt of new mail will happen in the same way as when the IBM Notes® user uses a standard local replica with a local outgoing mailbox. Synchronization occurs normally, in the client Replicator between the server-based files (mailbox, mail file) and local mail. An administrator can configure the Notes client to perform this synchronization in as timely a manner as possible.

The typical user of a managed replica is connected to a Domino server for mail, but on a network or line that can have high latency issues. By moving all network I/O between local and server files to the background client replicator, the user's interface will never be blocked waiting for an I/O operation to complete. All the user's operations will occur on the local files.

For more details, see Managed Replicas Explained on the Notes and Domino wiki.

Procedure

Perform the following tasks:

1. Specifying settings for managed replicas
You can specify settings for managed mail replicas on the Mail tab of the Desktop Settings Policy document, generating a policy for all users of managed mail replicas.

2. Controlling the number of managed mail replicas created concurrently in your organization
Performance of managed mail replicas can degrade if too many are created simultaneously. For this reason, 25 concurrent creations of managed replicas are allowed by default. But, you can use a component of Smart Upgrade called the Smart Upgrade Governor to determine the number of replicas that can be created concurrently.

3. Enabling full text searching for managed replicas
The administrator can provide full-text search features for a managed replica even when the server-based replica is not indexed for full-text searching.

Related information
Managed Replicas Explained
Managed Mail Replicas in Domino 8.5.2

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