ADMINISTERING


Creating and updating full-text indexes for single databases
As you create a full-text index for a database, select indexing options and update frequency options carefully, as they can affect server disk space and processing speed.

About this task

Domino® stores the index file in a subdirectory of the directory where the database file is located, usually the Domino data directory. The name of this subdirectory is  filename.FT, where filename is the file name of the indexed database -- for example, /EMPLOYEE.FT. The full-text directory must reside in the directory in which the corresponding database resides. The full-text directory must reside in the directory in which the corresponding database resides.

Note: When organizing databases on a server, you can store databases outside the Domino data directory and create links from the data directory to a directory or database outside it.

You must periodically update full-text indexes on servers to keep them synchronized with changes to the databases. When you create an index, you can either accept the default schedule for updating it (nightly at 2 AM) or specify a different schedule. You can modify this setting at any time.

You can also do manual index updates for server databases at any time from the Domino Administrator.

Note: Users update full-text indexes for local databases whenever they replicate with the server. Users can also do manual index updates for local databases at any time.

To create one or more indexes

Procedure

1. From the Domino Administrator, select the server that stores the database or databases you want to index.

2. Click the Files tab.

3. In the Tools pane, make sure that you have at least Designer access in the ACL of any database you want to index.

4. Select one or more databases to index.

5. In the Tools pane, choose Database -> Full Text Index.

6. Select Create.

7. Optional: Select any of the following indexing options (all of which increase index size). Index size is also dependent on the amount of text in the database (non-text elements such as bitmaps, buttons, and agents are not indexed). To check index size after indexing a database, look on the Full Text tab of the Database Properties box.


8. Optional: Change the default setting for index update frequency.
9. Click OK.

What to do next

Inform users that the database or databases are indexed.

Related concepts
Full-text indexes for single databases
Security and full-text indexes for single databases

Related tasks
Changing update frequency of a full-text index
Manually updating full-text indexes for single databases
Deleting full-text indexes for single databases
Setting a schedule for Updall in a Program document

Related reference
Organizing databases on a server